With the festival season coming up, Matt Collins, business development manager of power distribution specialist ide Systems, explains how contractors can ensure equipment is installed efficiently, effectively and safely.

According to the business events council of Australia (BECA), business events alone contributed $30.2AUD billion to the Australian economy in 2015/16 — two billion more than the previous year.

However, these growth figures bring with them the pressures of making sure operations run smoothly. With demanding applications and energy-intensive equipment, both event organisers and electrical contractors are responsible for keeping everything functioning effectively.

While event organisers are tasked with sourcing suppliers and accurately quoting specifications, contractors must fit equipment properly and ensure everything is installed in a safe and timely fashion. To do this, contractors must bear several factors in mind.

Regulatory compliance

In many instances, the organiser of the event is not an electrical professional and may not have a strong understanding of regulatory standards for temporary electrical distribution equipment. As such, it is important that contractors double-check to ensure that equipment is compliant and certified safe to use.

These complexities of local regulations mean event organisers can easily get lost in guidelines, making it essential that contractors understand the relevant legislation and double-check the compliance of equipment. This can be easily done by consulting the certification that is supplied with the product.

Setting up

Once compliance is confirmed, contractors can begin to set up distribution equipment. In most cases, the installation process is straightforward yet there is several application and environmental factors contractors must consider.

In the initial brief provided, the event organiser should have supplied a diagram mapping where everything at the event will be set up. Contractors use this to determine where each application is and to determine the best means of distributing power to them.

Understandably, the set-up process at an event can be busy as many structures are being installed at the same time. Electrical contractors can minimise disruption by beginning the process of fitting distribution equipment after the initial set-up begins, allowing other fitters to have established the groundwork for structures first.

It is not uncommon for last-minute layout alterations to occur which means contractors must be versatile and be able to easily reposition equipment on an ad hoc basis. For this reason, most event organisers will purchase plug and play electrical equipment so that it is fast and efficient to assemble and take down without the need for heavy duty tools.

Likewise, contractors must consider the environment when installing equipment. For instance, running cables long distances between stages at a festival may not be advisable due to the number of vehicles travelling along trackways. Similarly, all cabling must be fitted safely and securely with minimal crossing of walking spaces to avoid posing a health and safety risk to attendees.

Power distribution units are prone to being damaged during setting up and packing due to the discrete colouring of enclosures. For this reason, we regularly urge organisers to use event power distribution units with bright enclosures to ensure visibility.

The show must go on

Even after the event begins, a contractor’s work is not finished. As anybody that attended the 2015 Nibley music festival can attest, problems with power distribution equipment during events are not unheard of. As a result, contractors must be on hand to help restore power in a timely and efficient manner.

The first step to doing this is by ensuring that there are additional cable runs available to extend or replace existing lines as necessary. Cabling is a likely cause of failure during large-scale events, so having a backup will minimise the impact of power cuts.

However, the most effective way for contractors to resolve issues with other equipment, such as transformers and distribution units, is to have an emergency event power supplier on hand. For example, ide Systems’ rental service can provide same-day delivery of replacement equipment to ensure that power is restored effectively.

While the process of physically installing temporary event power systems is relatively straightforward, the surrounding considerations are more complicated. With the right preparation and planning, contractors can work with organisers to provide stable power and help foster the overall growth of the event industry.